PowerPoint presentations are used in all kinds of business and education settings to communicate information and ideas effectively. People who work as speakers, trainers, educators, salespeople, and marketing professionals may also use PowerPoint as a tool for better presenting their lessons or products.


Business Settings


In the business world, PowerPoint slideshows are used not only for business presentations but also as tools. Presentations can include items like lists of data, lists of points, charts, and graphs. Slideshows are helpful because they allow the presenter to focus on his or her delivery instead of getting caught up in taking notes about what to say next. With a slideshow presentation, the speaker only needs to focus on delivering the material. The presentation itself will be more polished because the presenter has fewer things to focus on at any one time.


PowerPoint in Education


A slideshow can work well in an educational setting, too. While PowerPoint is not the only technological tool that can be used to present information in class (i.e., electronic whiteboards and shared online documents), it offers some advantages over these technologies. For example, many students are already familiar with using PowerPoint presentations for school or just as a part of their daily lives. Educators also have more control over what appears on each slide instead of having to rely on potentially clunky software like Microsoft Word or Google Docs. Presenting information in slides allows educators to include more information in each slide, which provides a more complete picture of a topic or point.


How Businesses and Educators Use PowerPoint

In the business world, a presentation that includes a lot of data is often referred to as a "PowerPoint deck." When people collaborate over work projects in Microsoft Office PowerPoint presentations are often attached to emails and sent back and forth among colleagues until they develop an acceptable version. In both business and education settings, the software allows users to add videos, animation, sounds effects, pictures from scanners or digital cameras, etc., to their slideshows. Other features include templates for structure slideshows in various styles (e.g., using patterns or using color schemes) as well as built-in transitions that can animate the transition from one slide to another.


In both business and education, a presentation that is given only once is referred to as a "one-time presentation," while one that is repeated for multiple audiences or users is called a "recurring presentation." Recurring presentations are often used in classrooms (i.e., when an instructor presents class lessons). One-time presentations tend to be longer than recurring ones in both the business and educational world because they require more information; they might include four or five hours worth of material, where recurring presentations may only last an hour each time they are presented. However, the length of either type of presentation depends largely on how much material needs to be covered during the event.


Explains Microsoft PowerPoint 

This is a project management software application used to create electronic presentations? Microsoft PowerPoint allows users to add text, graphics, and sound effects or music to slideshows for use in presentations. Microsoft PowerPoint first appeared as a Macintosh program called Presenter in 1985. It was later renamed PowerPoint 1.0 after being released for the Windows platform in 1990. The latest version of the software is 2013; it was released on 4 November 2010 by Microsoft Corporation (Redmond, Washington). The software was created by Forethought Inc.; that company was bought by Microsoft Corporation in 1987 for USD 14 million). The presentation that you are currently viewing uses an example template available through Google Docs called "Office Theme." When this document appears like this, there is no text formatting. However, if you change the formatting of this section and click on another part of the document, you can see that all text is affected by the change. PowerPoint files typically have a file extension of .ppt or .pps.


PowerPoint was upgraded May 12–14 at TechEd 2006 New Zealand/Australia/Tahiti with three new major features: match slides, charts as images, and timer transitions. Match slides allow users to pick a slide layout for one slide then automatically apply that same layout to other selected slides; chart as image enables users to convert any chart type into an image; and timer transitions indicate how long animation will last before starting without having to calculate timing yourself (e.g., 5 seconds).


Based on the above information, we can see that Microsoft PowerPoint is used for presenting information and materials of many different types to many different audiences. The software allows users to create presentation slideshows in a variety of styles with multimedia elements. It also enables users to collaborate on presentations by sending attached files back and forth or working together online using discussion groups. Finally, it is used both in business settings as well as educational ones.